Orders #

The Orders section allows store administrators to view, manage, and download customer designs after an order has been placed. Every design created in the Design Studio is automatically saved with the order, making it easy to review customization details and generate print-ready files for production.

The Orders workflow connects customer customization directly to your production process, ensuring that all design data, product options, and print files remain linked to the original order.

Order Workflow #

A typical order workflow follows these steps:

Customer Creates Design
            ↓
Add to Cart
            ↓
Checkout
            ↓
Order Created
            ↓
Design Saved
            ↓
Review Order
            ↓
Download Print Files
            ↓
Production
            ↓
Shipping

All design information is automatically attached to the order after checkout.

How Orders Are Created #

When a customer finishes designing a product, they proceed through the normal WooCommerce purchasing process.

The customer workflow typically includes:

1. Customize the product in the Design Studio.
2. Select colors, sizes, and product options.
3. Choose quantity.
4. Review the design.
5. Add the product to the cart.
6. Complete checkout.
7. Place the order.

Once the order is submitted, Product Designer App stores the complete design configuration with the order.

Access Orders #

To manage customized orders:

WooCommerce
    ↓
Orders

Open any order containing a Product Designer App product to access the associated design information.

Orders List #

The Orders List provides an overview of all customer orders.

Typical information includes:

• Order ID
• Customer Name
• Order Status
• Order Date
• Product Information
• Design Thumbnail
• Total Amount

This overview allows store managers to quickly identify orders that require production.

Search and Filter Orders #

WooCommerce provides tools for locating specific orders.

Common search methods include:

• Search by Order ID
• Search by Customer Name
• Filter by Order Status
• Filter by Date
• Filter by Product

This is particularly useful when managing large numbers of customized orders.

Order Status #

Product Designer App uses the same order status workflow as WooCommerce.

Common statuses include:

Pending Payment
        ↓
Processing
        ↓
Completed

Other statuses may include:

• On Hold
• Cancelled
• Refunded
• Failed

The order status helps production teams understand which orders are ready for fulfillment.

Open Order Details #

To review a customer’s design:

1. Open the order.
2. Locate the Product Designer App section.
3. View the associated design information.

The Order Detail page contains all production-related information required to manufacture the product.

Design Information #

Each customized product stores its own design data.

Typical information includes:

• Design Thumbnail
• Product Views
• Product Options
• Customer Notes
• Team Information
• Quantity
• Pricing
• Print Files

This information is automatically generated when the customer places the order.

Product Information #

The order displays the product associated with the design.

Typical information includes:

Product Name
Product ID
SKU
Quantity
Order Date

This allows production teams to identify exactly which product should be manufactured.

Design Thumbnail #

A design thumbnail is generated for every customized product.

The thumbnail allows administrators to quickly review:

• Design placement
• Text content
• Artwork
• Uploaded photos
• QR Codes
• Barcodes
• Team Names & Numbers

This visual preview helps identify potential production issues before printing.

Product Views #

Products may contain multiple printable views.

Examples:

• Front
• Back
• Left Sleeve
• Right Sleeve
• Inside Label

The Order Detail page displays all configured views.

Example:

Front View
Back View
Left Sleeve
Right Sleeve

Review every view before generating print files.

Product Options #

The order stores all selected product options.

Examples include:

Color:
Black

Size:
XL

Material:
Premium Cotton

Printing:
DTF

Additional attributes configured in the Product Base are also displayed.

Examples:

• Fabric Type
• Packaging Option
• Finish
• Frame Type
• Paper Type

Always verify options before production.

Customer Notes #

Customers can add special instructions during the ordering process.

Examples:

Please place the logo
2 inches below the collar.

or

Need delivery before
August 25.

Production staff should review all notes before approving the order.

Teams & Numbers Information #

For team products, the order may contain:

• Team Name
• Player Name
• Jersey Number
• Product Size
• Quantity

Example:

Player	Number	Size	Quantity
John Smith	10	M	1
David Lee	23	L	1
Michael Kim	7	XL	2

This information is automatically generated from the customer’s design.

Download Design Files #

Each order provides access to downloadable design files.

Available formats may include:

• PNG
• PDF
• SVG

To download:

Open Order
      ↓
Download Design
      ↓
Select Format
      ↓
Download File

These files are generated from the original design data and are ready for production or further editing.

Download Original Uploaded Images #

When customers upload photos, administrators may also be able to download the original uploaded files.

This is useful for:

• Image quality verification
• Graphic editing
• Production adjustments
• Customer support

Original files may provide higher resolution than the design preview.

Order Pricing #

The order stores all pricing information used during checkout.

This may include:

• Product Price
• Printing Cost
• Color Charges
• Quantity Discounts
• Additional Attributes
• Total Price

Example:

Base Product:
$20.00

Printing:
$5.00

Extra Option:
$3.00

Total:
$28.00

This information helps verify pricing calculations before production.

Delete Orders #

Design data is linked directly to the WooCommerce order.

Important:

Delete Order
      ↓
Delete Design Data

When an order is permanently deleted, the associated design information and generated files are also removed. Always ensure files are backed up if they may be needed for future reprints.

Production Review Checklist #

Before sending an order to production, verify:

✓ Product options

✓ Colors

✓ Sizes

✓ Custom attributes

✓ Customer notes

✓ Design thumbnails

✓ Product views

✓ Team information

✓ Uploaded images

✓ Print files

✓ Quantity

✓ Pricing

A thorough review helps reduce production mistakes and costly reprints.

Common Use Cases #

Print-on-Demand Stores #

• Review design
• Download print files
• Send to production

Team Uniforms #

• Verify names and numbers
• Check sizes
• Generate print files

Promotional Products #

• Verify logos
• Review branding
• Confirm print placement

Corporate Orders #

• Check multiple product options
• Review notes
• Confirm quantity requirements

Best Practices #

For efficient order management:

• Review every design before production.
• Download and archive print files.
• Verify all product views.
• Check customer notes carefully.
• Confirm quantities before printing.
• Keep completed orders for future reprints.
• Test print files before large production runs.
• Use the Production Checklist before approving manufacturing.

The Orders section serves as the central hub for managing customized products after checkout. By combining customer designs, product options, thumbnails, notes, pricing, and print files in one place, Product Designer App helps streamline the transition from customer order to finished product.